Billing is done via e-mail (please keep us informed of your e-mail address). No paper statements are sent. It is the student's responsibility to know when tuition is due and pay it when it is due. E-bills are sent: (1) several weeks before the term begins, (2) every time a debit or credit is made on your ledger, and, (3) at the end of the month if there has been activity during the month or if there is a balance (debit or credit). We prefer you pay by check (Western Seminary, 5511 SE Hawthorne Blvd., Portland, OR 97215). If you do not pay by check, it is assumed you will pay by credit card via our website, known as SIS. You will need ID and PIN to do this. Calling the cashier with credit card information should only be done in emergencies.
The Portland Cashier: cbottiglia@westernseminary.edu
Plan A: For degree and non-degree students, tuition is due in full the first official week of fall and spring semesters unless you are making regular, monthly payments to TuitionPay (see below Plan B). For degree and non-degree students, summer semester tuition is due in full the first day of each individual class taken.
Exceptions to this are:
- Non-credit - full tuition is due with registration.
- DMiss – tuition is due on the first day of the module. Tuition is due at the time of registration for
dissertation.
- DMin – 1/3 tuition (cost of 1 credit hour) is due with registration. The 2/3 is due on the first seminar day. All tuition is due at time of registration for product / dissertation phase.
- CLL distance courses - Tuition is due by the end of the first week of the semester or by the end of the week of the course’s official “start” date, whichever date comes first. For new students taking their first course by CLL, tuition must accompany the paper registration form or
online registration. Non-credit tuition must accompany the non-credit registration form.
- – scholarships are given to cover all but $10 per hour of the cost of LTP tuition. If you do not see a scholarship within a reasonable period after registration, please notify the Financial Aid Office.
If payment is not received by the due date (See When is Tuition Due?), your account is considered delinquent and subject a monthly late payment fee effective the day after the due-date.
A student may not register for classes, secure grade reports or transcripts or attend classes in any subsequent semester if he/she has not completed payment for courses already taken. If a student is delinquent on account (see “When Is Tuition Due?), the Seminary reserves the right to cancel registration for non-payment. Western Seminary does not have individual payment plans for students who are currently enrolled. If a student’s registration is cancelled, the student may not re-enroll until his/her account is cleared and appropriate payment has been made for new enrollment. Notification of Cancellation will be sent by the Controller via email. Students should contact the Controller with questions.
Failure to pay a past-due account results in the account being turned over to a debt-collections firm. The institution reserves the right to add to the debt any collection and court costs subsequently associated with collection of the debt. See Collection Process for past-due accounts.
Recognizing that some students are not able to pay the full amount when tuition is due, the Seminary offers:
Plan B: Nine monthly payments due on the first of the month beginning August 1 and ending April 1,
or eight monthly payments beginning September 1. If you are taking a heavier load in the fall, the fall monthly payments will be greater to coincide with the heavier load in the fall. There is an annual enrollment fee for this plan which includes life insurance coverage. Payments are made directly to TuitionPay. Enroll: www.tuitionpay.com.
Students waiting for loan checks or third-party payments: Registration or the privilege of attending future classes may be denied for failure to pay outstanding account balances. Transcripts/grades will be withheld due to outstanding account balances. Students waiting for student loans or whose tuition is being paid by an outside source such as a church or employer (except VA or State-paid) will be expected to select and meet requirements of either plan A or plan B. You may wish to pay your tuition by credit card until your funds arrive.
Tuition is due as outlined above. An account becomes delinquent after the due date. Accounts will be turned over to collections six months after due date. (For example, if tuition is due the first week of September and the balance is not clear by March, the account will be turned over to collections.) Collection efforts are not initiated against anyone making reasonable, regular payments against his/her balance in a timely and realistic fashion. This does not imply that students may begin a following semester with a previous balance. The institution reserves the right to add to the debt any collection and court costs subsequently associated with collection of the debt.
: Unearned Title IV funds must be returned to the lender. If you are a loan student, please contact the Financial Aid Director for a copy of the return of unearned funds calculation. The loan refund calendar is tied to the US Dept of Ed regulations and has no relationship to the school refund calendar.
If I drop a class, how will I know the refund schedule? All course refund schedules are shown in SIS and are
based on the following REFUND DEADLINES:
Credits |
100% Deadline |
One credit |
Prior to the 3rd contact hour |
Two credits |
Prior to the 5th contact hour |
Three credits |
Prior to the 7th contact hour |
Four credits |
Prior to the 9th contact hour |
Credits |
80% Deadline |
One credit |
Prior to the 5th contact hour |
Two credits |
Prior to the 9th contact hour |
Three credits |
Prior to the 13th contact hour |
Four credits |
Prior to the 17th contact hour |
Example: A two credit class that meets from 8 am to 4 pm on Monday and Tuesday. Each class session has 8 contact hours.
The last moment to receive an 80%refund is prior to the 9th contact hour. The 80% refund deadline would be 8:59 am on
Tuesday.
Credits |
50% Deadline |
One credit |
Prior to the 7th contact hour |
Two credits |
Prior to the 13th contact hour |
Three credits |
Prior to the 19th contact hour |
Four credits |
Prior to the 25th contact hour |
Credits |
100% Deadline |
One credit |
Prior to the 3rd contact hour |
Two credits |
Prior to the 6th contact hour |
Three credits |
Prior to the 9th contact hour |
Four credits |
Prior to the 12th contact hour |
Credits |
80% Deadline |
One credit |
Prior to the 8th contact hour |
Two credits |
Prior to the 16th contact hour |
Three credits |
Prior to the 24th contact hour |
Four credits |
Prior to the 32nd contact hour |
Credits |
50% Deadline |
One credit |
Prior to the 10th contact hour |
Two credits |
Prior to the 20th contact hour |
Three credits |
Prior to the 30th contact hour |
Four credits |
Prior to the 40th contact hour |
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